Meeting
of the Shimer College Assembly
Sunday,
April 21st, 2013: 4:00
Cinderella
Lounge
AGENDA
Approval
of the Minutes of March 17, 2013
Committee
Reports (submitted ahead of time:
questions only): 15 minutes
MOTIONS
FROM THE GOVERNANCE COMMITTEE: 20
minutes
I)
To
be inserted into Section V of the Constitution:
Institutional
Goals and Assessment Committee
The
Institutional Goals and Assessment Committee represents the Shimer community as
a whole in the setting of long-
term
goals for the College and contributes to the composition and implementation of
the College’s Strategic Plan. To this
end,
the Committee:
1.Promotes
ongoing, community-wide discussion of the identity, mission, and long-term
objectives of the College.
2.On
the basis of such discussion, identifies and recommends strategic goals for the
College to pursue.
3.Disseminates
its strategic goal recommendations to the Shimer community.
4.Presents
its recommendations in writing to the committee that is periodically formed, at
the initiative of the Board
of
Trustees, to write or revise the Strategic Plan.
5.
Includes general budgetary recommendations among its recommendations, to
financially sustain and give due priority to the strategic goals it proposes or
supports. Specific amounts for budget line items are not within the purview of
the Committee.
6.
Advises the President or other senior staff when they seek the sense and
opinions of the community as a whole of strategic issues
7. Selects at least one Committee member to
participate in the interviewing of candidates for senior administrative
positions.
8.
Assesses the progress of the College toward strategic goals:
a)
Checks that departments and offices are assessing their progress toward
strategic objectives.
b)
Checks that such self-assessment is adequately informed by evidence.
c)
Makes recommendations to departments and offices regarding their strategic
self-assessment.
d)
In the event that the Committee finds that strategic goals are not being
adequately pursued, or progress toward them not adequately assessed, by one or
more departments or offices, it may, at its discretion, bring the problem to
appropriate authorities.
e)
Shares in the responsibility for disseminating to the Shimer community,
annually and on the basis of departmental and office strategic
self-assessments, information regarding institutional progress toward long-term
goals.
The
Committee shall consist of: one member each from the Faculty and the
administrative staff, two students, one internal member of the Board of
Trustees, two members from the Assembly-at-large, and the President as member
ex officio without a vote. In the event that no candidates are available for
reserved constituency seats at the time of election, their seats may be filled
by members from the Assembly-at-large. Members must have attended or been
employed by Shimer College for at least one year, and students must be in good
academic and social standing to serve. After the first election, members are
elected for overlapping two-year terms at the first Assembly meeting of the
spring semester. Trustees whose terms on the Board end during their term on the
Committee cease to be members and are replaced by election. The Chairperson is
elected by the Committee membership at its first meeting. When the Committee is
without a Chairperson, the Committee is convened by the most senior member from
the internal community.
II)
Procedure for Plenary Elections of Committees Whose Members Serve Two-Year
Overlapping Terms
At
the first election of a committee whose members serve two-year overlapping
terms, or in the event that all seats in such a committee are vacant, up to 60%
of the members elected (four in the case of seven-member committees) may opt
for one-year terms. If fewer than 40% (three in the case of seven-member
committees) do so, additional members, selected in last-name alphabetical
order, will have one-year terms until the proportion of single-year members
reaches 40% of the total elected.
To
be inserted after the first paragraph of section V of the Constitution:
III)
To be inserted after the first paragraph of section V of the Constitution:
First
election of New Committees
At
the discretion of the Agenda Committee, the first election of a newly
constituted Assembly committee may take place
at
a time of the academic year different from the time prescribed in the
committee’s constitutional description.
MOTION
FROM THE FINANCIAL AID POLICY COMMITTEE:
5
minutes
That
the Financial Aid Policy Committee remain as a body except for necessary
replacements until elections in the spring of 2014.
Elections:
Speaker
of the Assembly
Parliamentarian
Ombudsperson
Agenda
Committee
APC
JAG
Student
nominees to the Board of Trustees (students only)
Election
to new committee if passed by the Assembly
Replacements
on the Governance Committee
Replacements
on the Financial Aid Policy Committee
